Job Description

JOB HAS BEEN UPDATED!

Position: Personal Assistant to a College Student
Location: New York City, NY
Schedule: Full-Time (40 hours/week guaranteed; flexibility required based on academic calendar and appointments) – NOTE: This is not just a Monday-Friday role, one weekend day is essential, preferably Saturdays. For example, workdays may be M-W, F, Sat, with Thursday and Sundays off.
Compensation: $40/hour, DOE

Overview

A highly capable and driven college senior is seeking a full-time Personal Assistant to serve as a dedicated academic and logistical support partner. This individual is managing a rigorous academic workload, including a senior thesis, while also navigating aspects of chronic illness and daily life. The ideal candidate will operate as a professional peer—functioning more like a Chief of Staff—supporting her academic progress, managing scheduling and communications, and helping to ensure daily structure and accountability.

While some physical assistance is required, the focus is on high-level executive support, organization, and academic management. This is a pivotal year, and the student is looking for someone who can match her intellect, professionalism, and ambition while helping to streamline every aspect of her day-to-day life.

You will be trained by her current assistant, who has worked in this role for nearly two years and will support a smooth transition.

Ideal Candidate Profile

• Exceptionally organized, detail-oriented, and consistent
• Strong academic and professional background; able to operate at a high intellectual level
• Excellent verbal and written communication skills
• Tech-savvy; comfortable using digital tools to track tasks, documents, and calendars
• Emotionally intelligent and socially aware, with the ability to offer support while remaining a partner
• Able to manage and prioritize multiple projects and timelines simultaneously
• Calm under pressure, proactive, and solutions-oriented
• Maintains discretion and respects personal boundaries
• Comfortable supporting an individual navigating chronic illness and occasional emotional or physical setbacks

Key Responsibilities

Academic & Administrative Support (Top Priority)

• Track and manage academic deadlines, project timelines, and assignment deliverables
• Provide hands-on support with research, outlining, editing, formatting, and document organization
• Schedule meetings, office hours, and liaise with professors, advisors, and tutors as needed
• Attend classes and take notes, if requested
• Ensure university communication is timely, professional, and well-coordinated
• Maintain detailed academic calendars and to-do lists
• Help streamline academic workflows and reduce cognitive load

Executive & Life Management

• Manage scheduling for appointments, classes, meetings, and social events
• Handle email correspondence, follow-ups, and calendar syncing
• Track personal and academic expenses; assist with reimbursements and payments
• Assist with travel planning, ensuring accessibility when applicable
• Coordinate logistics related to housing, maintenance, and outside vendors
• Maintain a structured, efficient daily routine

Medical & Health Coordination

• Schedule medical and therapy appointments, confirming accessibility as needed
• Organize health records, referrals, and prescriptions
• Submit and track insurance claims, reimbursements, and appeals
• Communicate with healthcare providers and manage follow-ups

Personal Support (As Needed)

• Light assistance with grooming or mobility tasks (e.g., helping with a walker or wheelchair)
• Occasional help with simple meals or personal organization tasks
• Pet care (small dog)

This Role Offers

• A chance to be part of a high-functioning, professional environment
• Long-term opportunity with a young adult who is ambitious, driven, and values excellence
• Structured onboarding and support from the current assistant to ensure a smooth handover
• The opportunity to make a meaningful impact during a pivotal academic and life transition

To Apply

Please submit a brief introduction and a current resume detailing relevant experience. While direct experience working with individuals with disabilities is a plus, it is not required. What matters most is your proven ability to offer structured, consistent, and high-level support in demanding environments.

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