Job Description
SEnergy is seeking a detail oriented, process driven Human Resources Assistant to join our team!
This position is primarily responsible for the administrative support associated with processing the bi-weekly payroll as well as the administrative support of all employee benefits and retirement programs, including medical, dental, vision, life insurance, short-and long-term disability, Health Savings Accounts and 401(k).
JOB RESPONSIBILITIES:
Maintains the highest level of confidentiality and integrity in all Human Resources matters.
Maintains the bi-weekly Payroll Processing spreadsheet with employee changes.
Verifies Line Items and Timesheets are approved weekly by supervisors according to payroll deadlines.
Ensures proper processing of payroll deductions for taxes, benefits, levy’s and other deductions.
Ensures employee changes are accurately entered for bi-weekly payroll. Communicates in a timely manner with Controller to ensure timely processing of payroll.
Maintains New-Hires and Terminations Checklist spreadsheet for accuracy of data entered into various platforms.
Reviews benefit eligibility on a monthly basis and proactively communicates with employees regarding eligibility dates.
Enters, maintains, and processes information in the payroll system of record (Vision) as well as other Human Resources systems of record to include Employee Navigator, TPS Alert, Azure, and HSA Bank.
Completes verifications of employment for current and terminated employees.
Establishes new employees digital files and ensures required documentation is obtained prior to start date.
Maintains inventory of SEnergy promotional items for new-hires. Prepares SWAG bags in advance of new-hire orientations. Ensures all offices have SWAG bags for remote onboarding of new-hires.
May assist with conducting new employee orientation.
Answers frequently asked questions relative to standard policies and benefits. Facilitates actions to resolve employee issues and escalate them to appropriate management team.
Administers and communicates benefits to employees, serving as liaison between the organization and external benefits providers and vendors. Maintains related records.
Communicates with benefit providers and filing claims for STD, LTD, Workers Comp, and Life Insurance claims. Forwards disability statements to Controller.
May processes and administer leave of absence requests and disability paperwork.
May reconcile monthly insurance statements and resolve administrative issues with providers and vendors.
Assists with the open enrollment process.
Assists Human Resources Manager in obtaining statistics and information in renewal of benefit plans and in the completion of benefits reporting requirements.
Maintains accurate and up-to-date human resources files, records and documentation. Compiles reports concerning personnel-related information such as Driver License renewals, Notary expirations, PE License expirations, new hire dates, attendance, education achieved on the job and performance appraisals.
Provides required OSHA data to Safety & Fleet manager.
Ensures that Company and recordkeeping complies with all legal and regulatory requirements.
Assists with audits of Human Resources files and systems of record. Recommends corrective action.
Assists with planning, organizing, and working cohesively with support staff for the completion of successful Company events.
Maintains training documentation in training records.
Maintains accurate documentation, including critical conversations, decisions, rationale and filing copies of all pertinent information.
Assists or prepares correspondence as requested.
Performs administrative duties as required from time to time including mailings, office supply and documentation reproductions.
Completes timesheet daily.
Various other duties as assigned.
REQUIREMENTS:
EDUCATION: Associate’s degree in Human Resources or related field; experience and/or other training/certification may be substituted for education requirement
Must possess strong detail-oriented skills, critical thinking and ability to communicate effectively, both orally and in writing.
SKILLS: Excellent communication, interpersonal, and organizational skills. Exceptional computer skills with an emphasis on spreadsheet and word processing applications.
Able to work along on a broad variety of projects.
Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
Able to establish and maintain healthy working relationships with people in the course of work.
PHYSICAL: This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.
Prolonged periods of sitting at desk and working on a computer.
MENTAL: Must be able to read, write and speak English.
BENEFITS: 100% Employer paid health insurance and 50% for first dependent.
200% 401(k) match up to 4.5%
Employer paid Short-Term and Long-Term Disability
Dental, Vision, Life Insurance, and Supplemental offered.
Paid Holidays
Starting at 3-week PTO with rollover
$1,000 Annual Employer Contribution to Health Savings Account
Annual Profit-Sharing Bonus based on Performance. Senergy
Job Tags
Temporary work, Work at office, Remote work,